Stabilization grant funds must be spent on:

• Rent, mortgage, or utilities
• Payroll, benefits, and staff bonuses
• Staff training and professional development
• Maintaining or improving your facility
• Cleaning supplies and PPE
• Mental health supports for staff and children

Any funds spent outside of the above categories will result in a cancellation of funds and any funds that have been paid out, must be repaid to ITCN CCDF by September 30, 2022.

Providers must keep all receipts and records of payments that have already been made to reimburse your business using the child care stabilization grants OR payments/purchases that you will make in the term defined by your state, tribe, or territory using the child care stabilization funding.

Track your expenses in your accounting software or collect documentation in a specific folder or file on your computer. Make photocopies of paper records or back up your electronic files as a security measure.

You may submit receipts, bills, bank statements*, invoices, packing slips, payroll stubs, QuickBooks, Excel Sheets, etc.

** Bank statements must be detailed and any items or transactions purchased with stabilization grant funds must be highlighted. If items are purchased, receipts and/or proof of delivery is required. **

Allowable Documents are acceptable to submit for proof of operating costs for the following:

1. Personnel Costs

1. Hiring documents, direct deposit forms, total hours worked, employee pay rate, tax deductions, regular payroll reports, insurance benefits (medical, dental vision, 401K), etc.

2. Rent, utilities, facilities, maintenance, and insurance

1. Mortgage/rent payments, any fees related to rent or mortgage payments
2. Insurance: homeowner’s insurance, general business liability insurance
3. Utilities expenses: payments to gas company, energy company, internet provider, phone provider, water/sewer services, trash services
4. Maintenance expenses or changes made to your facility to address COVID-19, such as air filtration systems, plexiglass dividers, etc

3. Personal Protective equipment, cleaning, and other health and safety practices

1. Sanitizing wipes, bleach, hand soap, mops, spray bottles, and other cleaning and disinfecting materials
2. PPE such as face shields, masks, disposable gloves, and hand sanitizer
3. Hiring cleaning companies, janitors, or any cleaning service
4. Ordering background checks and health and safety training

4. Equipment and Supplies

1. Accounting softwar
2. Payroll software
3. Software or materials to track and report public health data
4. Health monitoring equipment such as thermometers
5. Computers, smart phones, and/or tablets to be able to communicate with staff and families remotely, or support school-age children participate in distance learning in your care

5. Good and Services

1. Food, snacks, beverages, dishes, bottles, bibs, cups, silverware, and other supplies needed for meal times and drinks
2. Diapers, wipes, toilet paper, and toilet training diapers
3. Cribs, crib mattresses, sheets, cots, pillows, blankets, and other materials for sleeping or napping
4. Books and workbooks
5. Craft materials
6. Licensing fees and any expenses related to maintaining a license such as fire extinguishers, smoke and CO2 alarms

6. Mental Health Services

1. Infant and early childhood mental health consultation if you use any of the providers contracted in your state, tribe, or territory for the children in your care. This payment may be a portion of your funding going to a network of infant and early childhood mental health providers or services where your business is located. Ask your network providers to provide documentation of the portion of your payment that is directly related to mental health services
2. Mental health consultations for you or your employees

I herby certify that all the information I have provided is correct, accurate and complete to the best of my knowledge. I understand that the falsification or misrepresentation of any documents will be cause for a cancellation in grant funds and any payments that have already been awarded, will need to be reimbursed.